Accommodation request letter for work or school

Asking for help shouldn’t take the energy you’re trying to save. Pick how your condition affects you and what would help, and get a clear, polite letter ready to send.

  • Free
  • No sign up
  • Saved as you go
  • Work or school

What to expect

About 5 minutes
We factor in
  • work or school
  • how your condition affects you
  • whether to name your condition
  • the accommodations you need
  • the tone you prefer
We'll ask
about 12 short questions, most of them one tap
You get
a clear, polite ADA or Section 504 request letter, a documents checklist, and copy, print or email; optional Halo AI polish

About the letter

Is this for work or school?

It goes at the end of the letter.

Usually HR, or your manager. Leave empty to use “Human Resources”.

Your condition

Do you want to name your condition?

You don’t have to. Describing how it affects you is usually enough.

How it affects you

How does it affect you?

Pick all that apply.

What would help

What would help?

Pick up to 8, or add your own. Ideas from the Job Accommodation Network (askjan.org).

0 of 8 picked

Final touches

When should they start?

How should it sound?

e.g. what has worked before, or a deadline you are working toward.

Your answers are saved on this device only.

Your letter

Subject: Request for reasonable accommodation –

November 6, 2026 Dear Human Resources, I am writing to request reasonable workplace accommodations under the Americans with Disabilities Act (ADA). I live with a long-term health condition. It affects me through . With the right support, I can continue doing my job well. I would like to begin the interactive process and request the following: I would like these to start as soon as possible. I can provide supporting information from my healthcare provider about my functional limitations if it is needed. I would appreciate it if this request and any medical information were kept confidential. Please let me know a convenient time to discuss this request. Thank you for your support. Sincerely,
Add your name so the letter can be signed.

Make it stronger with Halo AI

Halo AI rewrites your letter to be clearer, more specific and confident, in the formal tone you picked for your employer, keeping every request and fact you chose and never naming your condition.

One-time payment with Apple Pay, Google Pay or card through Stripe. Your text is sent to Halo AI once to write this and isn't stored. Not medical or legal advice.

Documents you may be asked for

  • A note from your clinician confirming your functional limitations and how the accommodations help (it does not need to name your diagnosis)
  • Your employer's accommodation request form, if they have one (ask HR)
  • A copy of this letter and the date you sent it, for your records

This tool writes a request in your own name. It is not legal advice and it does not replace a note from your clinician. Rules differ by country, state and employer; US law is referenced.

Email me my letter

Get the letter and the document checklist in your inbox, ready to forward. We send it and don’t keep a copy.

We send it and don't keep a copy. See our privacy policy.

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Keep a record that backs you up

A few seconds of voice logging a day in Heylixir builds a symptom history you can share with your clinician, HR or disability services when you need it.

  • Voice check-ins
  • Shareable summaries
  • Private by design
Download on the App Store Get it on Google Play

How it works

  1. Tell us the basics

    Work or school, who it goes to and whether to name your condition.

  2. Pick what would help

    Choose from common accommodations or write your own.

  3. Copy, print or email

    Read it through, edit anything, then send it with the documents checklist.

Tips for a request that gets a yes

  • Be specific. "Two 10-minute rest breaks" is easier to approve than "more flexibility".
  • Focus on what you can do with support, not only on what is hard.
  • Keep a copy and the date you sent it. Follow up in writing after any meeting.
  • Start early. Schools often need a few weeks before exams to set things up.

Studying or working with a chronic illness? Read living with chronic illness as a student and working a 9 to 5 with a chronic illness.

More free tools

Explain my chronic illness →Make a card that explains your condition to family, friends or your boss, plus a link they can open.Spoon planner →Budget your spoons, add times if you like and share a picture of your day.Flare weather forecast →See the 3-day pressure, temperature and humidity changes many people feel, by zip code.Doctor visit prep →Turn what you want to say into a one-page summary to print or show at your appointment.

Frequently asked questions

A reasonable accommodation is a change to how or when work or study is done that helps a person with a disability or long-term health condition take part on equal terms, such as flexible hours, rest breaks or extended test time. In the US, the ADA covers employers with 15 or more employees, and the ADA and Section 504 cover most colleges and universities.
Usually not in the request itself. Describing how your condition affects you and what would help is often enough to start. Your employer or school may ask for supporting information from your clinician, which can focus on your limitations rather than the diagnosis.
At work, send it to HR or your manager, following any process in your employee handbook. At college or university, send it to the disability services (or accessibility) office, not to individual professors, so it is handled properly.
Only on your own device, so you can finish later. Your answers never leave your browser unless you email the letter to yourself (we send it and don't keep a copy) or choose Halo AI. You can clear them anytime.
They are common accommodations for people with chronic illness, informed by the Job Accommodation Network (askjan.org), which has many more ideas for specific conditions.
No. It helps you write a clear request in your own name. For legal questions, contact the Job Accommodation Network, the EEOC or a qualified advisor. For tips on studying with a chronic illness, see living with chronic illness at university.